The one thing we're missing is a cover page. It's not great for printing but if the idea here is to distribute a PDF and be paperless then there's no reason you can't combine different page sizes inside of a single PDF document. Notice that some of these pages are horizontal and some of them are vertical. I can move all these around as individual pages. So say if this organizational chart needs to come earlier I can drag it up and put it above here. I've got all these different ones here all as a part of a single document. Now I'm going to drag and drop this to the end of this document here. Then I'm going to crop, like that, click OK. Do a selection there and I'm going to just draw a box around the part that I want. So I'm going to select all of that here and, you know what I'm going to do? I don't really want all of this extra stuff here. It's a fairly big document but it's a single page. Shrink this down and I will drag it here to the end.įinally, there's all of that census data in here. I have to show the thumbnails on this one. Let's grab that Keynote organizational chart. Let me drag it over and I'll scroll to the end here and drop it after the last one. Now let's go grab that other page from the Numbers document. Now you could see it has added five pages here. Then I'm going to drag all of them here to the bottom. So I'll select the first one, go to the bottom, Shift click to select all five. Double click on that and I'm going to grab all the pages here. Let's close that and let's go and grab that long report. Now we have page one, two, and three even though the numbering doesn't show that here. I can put it before the first page, in-between these two, or let's put it here after page two. I could drag this and I could put it anywhere I want in here. If you don't see the left sidebar you can go here and choose Thumbnails. I could select anyone of the pages here on the left.
Open up that PDF here and let's shrink that window a bit so we could see both, kind of, at the same time. Let's start by adding one of those pages from the Numbers document. Now I've got in this new document here the two pages from the Combo Report. So we're to use Preview to combine these documents. I'm going to hit Return and rename it as Combo Report and then I'm going to double click it to open it up in Preview. So here it is created and it's just called the Graphic Report Copy. That will be the file that we're going to create. So I'll start by taking one of these, say the very first one, and make a duplicate of it. Now let's assume that I want to keep all the individual PDF's around. So here in Safari I can export this page as PDF and save that out to the same location.Īlright. As a stand-in for that I'll just use this page of US Census data. Let's say in addition to those documents I've got something on the web, maybe a report that's generated, that I want to include in my PDF. Now if I'm worried about how this is going to appear on the PDF I could always, instead of choosing Export To PDF, go to Print and then from there I could see a preview of what it would look like. It's an organizational chart just on a single slide. One from each sheet.I also have a Keynote document. Let's export to PDF and if I look at that PDF here you could see it has got two pages in it. So I'm going to end up with two different pages here. This actually has two different sheets in it. We also have a longer text report here in Pages. So in Pages here I'm going to go to File, Export To, PDF and I'm going to export this out and save it in the same location but it will have dot PDF after it instead of dot Pages. So this is a two page report and this is going to make a part of my final PDF. Let's start with this report here in Pages. You can keep all of the documents in separate apps and then you can export them as PDF's, and merge them together to create your final document.Īs an example here I have a bunch of different documents using different apps. You don't have to do it using the apps that you're creating these documents in. Well, you can combine PDF's pretty easily. A single PDF that then you could distribute or send to somebody. Say you have a document in Pages but you also have a table or chart in Numbers and maybe some images from somewhere else and you want to have a single document. Join us and get exclusive content and course discounts. There you can read more about the Patreon Campaign. MacMost is brought to you thanks to a great group of more than 700 supporters.
#CREATE PDF DOCUMENTS FOR MAC HOW TO#
Today let me show you how to combine documents from different apps into a single PDF. Video Transcript: Hi, this is Gary with.
#CREATE PDF DOCUMENTS FOR MAC MAC#
Check out How To Create a Single PDF From Multiple Documents On a Mac at YouTube for closed captioning and more options.
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